Terms & Conditions
Please note that by placing an order on the J.C.Trophies website you adhere to the terms and conditions as set out below.
Definition and Interpretation
In these terms and conditions “Conditions” means the standard terms and conditions of sale set out in this document and (unless the context otherwise requires) includes any special terms and conditions agreed in writing between you and us. “Contract” means the contract for the sale and purchase of Goods. “Goods” and ‘’Products’’ means the goods / products (including any instalment of Goods or any parts of them) which we are to supply in accordance with these conditions. “Delivery Date” means the date(s) (and time(s)) given by us to you for the delivery of Goods. “Price” means the price for the Goods excluding carriage, packing insurance, custom made dies, custom logo printing, artwork set up charges , engraving and VAT. “we” “us” and “our” means J.C.Trophies Ltd (Company No. 04624621) “you” and “your” means the person firm or company who accepts a quotation from us for the supply of Goods or whose order for the supply of Goods is accepted by us. The headings in these Conditions are for convenience only and shall not affect their interpretation.
VAT & Cost of Products
All product prices exclude UK V.A.T. Prices quoted exclude engraving, custom dies, custom logos, artwork set up and delivery charges, these additional costs will be specified before order completion. We reserve the right to amend the cost of products at any time. UK vat (20%) is added at checkout to UK orders only. UK Vat is not charged for international orders, however international customers will be liable to pay import duty & taxes locally when delivery is made.
We accept all major credit and debit cards using our payment service provider Sage Pay - the largest independent payment service provider (PSP) in the UK & Ireland. Sage Pay provides a secure payment gateway, processing payments for thousands of businesses, including ours. It is Sage Pay's utmost priority to ensure that transaction data is handled in a safe and secure way, so when buying through our site you can be sure that you are completely protected. We also accept payment via PayPal using our secure on-line checkout system.
J.C.Trophies Ltd reserves the right to pass on charges to our customers for any payment method that is subsequently rejected by Banks or Credit Card companies due to insufficient funds or suspected fraudulent activity.
Telephone or email orders can be paid via the payment methods outlined below;
Telephone – 0121 707 0606 (Mon-Thurs 9am to 5pm or Fri 9am - 4.30pm), we accept all major credit/debit cards.
BACS – acct no 46002561 / sort code 52-41-37
We make every effort to deliver all products on time by using reliable couriers; however we cannot take responsibility for late or failed deliveries due to incorrect address details supplied by the customer. We will always try to rectify any problems through delivery as soon as possible and in the most cost effective way.
We cannot be held responsible for late deliveries, due to transport or environmental issues with our third party courier service, that are beyond our control.
We aim to deliver within 5 -7 working days. however longer lead-times may apply at peak periods. Orders requiring artwork or special engraving, may take longer and will be advised by email to the customer. Lead-time for production of custom products will be advised when the quotation is emailed to the customer.
FREE delivery on order's over £200.00 applies to small items only. Specialist cups, large bulk items and custom orders are excluded from this offer.+++
+++FREE delivery is excluded from large bulk orders due to the volumetric size which require special van delivery - customers will be contacted to advise of any applicable delivery charged
Worldwide, European, Ireland (including Northern Ireland), Highland & Channel Islands delivery prices are based on single parcels of up to 20kg and box size of 60x40x40 (cm). Additional charges will apply if the order exceeds these packing dimensions. An email will be sent to the customer advising them of the additional postage charges, should the customer not wish to proceed with the order an immediate refund will be issued.
We offer the service to distribute to World-wide countries on a best endeavors basis, due to the remote location and numerous custom restrictions we will not be held responsible for any delays on international shipping due to exporting goods and custom delays. The onus is on the customer to provide full delivery information including business name, location, postal code and any other customs information required for the designated country including any national identification numbers or passport information required.
We deliver our full product range to over 29 countries as part of our on-line offer. However, due to our large range of products and sizes available on-line, it is impossible to cover all delivery carriage rates and therefore it may not always be possible to deliver our larger trophies to worldwide locations. If this is the case, we will contact you after you have placed your order to provide you with the estimated carriage cost for the larger items, or to offer you a full, no quibble refund.
International Delivery - Vat, Duty & Taxes
International customers are responsible for paying any additional import VAT and customs duty.
Please ensure an up to date email address and mobile telephone number are provided with your order to enable customs to contact you for payment. Failure to provide this information may result in your order being returned to us and additional costs will be liable for re-delivery.
J.C.Trophies Ltd is NOT responsible for any additional costs incurred due to failure of the customer to pay import vat & duty on their order.
We use a trackable next day courier delivery service for all orders exceeding £25.00 net value. You will receive an email and/or mobile text to notify you of your delivery date. If you miss your delivery date, the courier will attempt a second delivery, alternatively you can choose to have the parcel delivered to a local pick up store/depot. If you fail to take second delivery or collect your items from the local pick up store/depot, the parcel will automatically be returned to us for re-delivery. Our customers will be liable for any re-delivery charges incurred due to missing the original delivery. J.C.Trophies Ltd will not be be held liable for these charges. Should you wish to cancel the order, we will provide a refund minus the original delivery charge, a 20% re-stocking fee will also be incurred along with any engraving that was completed on the order.
Warranty / Damages
J.C.Trophies warrants that all products are of satisfactory quality. If any product is damaged on delivery, please notify us within 48 hours of delivery and we will do our best to replace the damaged item as soon as possible. After 48 hours, J.C.Trophies cannot take responsibility for damaged goods. Damaged goods must be returned to us to enable a refund to be provided. Returns can be made via any of our DPD collection shop drop off points, alternatively we will cover the cost of return for our customers up to the value of £5.50 with a copy of the postage receipt. Please note FREE return labels expire after 2 weeks. If customers do not utilise the FREE return label then all returns must be made at their own cost.
J.C.Trophies will not be liable for engraving errors due to incorrect information and/or spellings supplied by the customer. Replacements in this situation will be provided at cost. On engraved products, all layouts are at the discretion of our engravers, unless specified by the customer. All engraving is supplied on engraved plates. In the unlikely event that a mistake is made by the company, we will replace the engraving plate at no extra cost.
All engraving should be submitted on-line or via email. J.C.Trophies will not be held responsible for any engraving errors that occur from telephone orders, due to mis-interpretation or spelling. We would advise that all engraving is provided in writing so there is no risk of errors occurring.
FREE engraving of up to 15 characters is available for on-line orders ONLY. Please note, 15 characters includes spaces, symbols and hyphens within the engraved text.
Goods can be returned as long as they are received in a re-saleable condition and will be subject to a 25% re-stocking charge at the discretion of J.C.Trophies. Please pack the goods carefully ensuring that there is plenty of cushioning material between items and that they cannot rub together while in transit. Please note – we have a returns policy of 14 days, starting from the date you receive your order. Goods cannot be returned if they have been supplied with engraving, or are customised products. J.C.Trophies will not be held liable for the postage cost of returns. This does not affect your statutory rights.
Descriptions & Product Photo's
All sizes and capacities are approximate and are for guideline use only. All product photo's are for illustration purposes only, specifications will vary based on trophy size.
All prices shall be as per the sellers current price list and website at the date of dispatch and all prices are exclusive of VAT unless specified. All prices are subject to increases without notice owing to circumstances beyond the seller’s control.
Artwork set up for customised belts and glass awards is charged at £35.00 per order. Our artwork fee includes up to 3 amends, all artwork changes thereafter, will be chargeable. Minimum artwork amends charge is £10. All prices exclude VAT. If an order is cancelled or changed significantly following an artwork proof being completed, a further £35.00 artwork charge will be levied.
Artwork proofs for custom made medals are provided for the customers approval prior to manufacturing commencing. Medal dies will only be produced once the Client's approval is received in writing. J.C.Trophies will not incur any liability for errors resulting from errors that are not corrected by Clients in the proofing stage. Additional changes to proofs made after final proofing has taken place will be dealt with on a best endeavours basis and may incur additional artwork / set up charges.
We reserve the right to use all artwork and designs to advertise our business in all formats unless we receive a specific request from our clients for confidentiality.
All dies for medals and belts are kept for re-use up to a maximum of 5 years as long as orders are repeated within a 2 year period; therefore if orders are repeated year on year there will be no subsequent die fee to pay for repeat orders. If the custom medal or belt plate is not repeated after a 2 year period the die will be destroyed and a new die will have to be created for future orders.
Bespoke Die-Cast Medals
A minimum of 12 weeks from artwork sign off is required on all bespoke medal orders to be transported by SEA shipment. Within this time-frame is a 3 week lead-time for sea shipments to arrive and clear through customs. J.C.Trophies cannot be held responsible for delays to sea shipments due to unforeseen circumstances beyond our control that occur with shipping schedules, resulting in bespoke medal orders arriving late. In the unlikely event that a delay does occur, J.C.Trophies will offer the customer a stock item medal as a best alternative and the custom medal will be held in stock for future orders/events.
We can create bespoke medal artwork is created from a sketch or customer's original artwork; we allow up to 5 artwork amends within our standard service, after which artwork amends are chargeable at a cost of £25.00 per proof. We therefore, kindly request our customers provide clear & specific instructions when briefing in designs.
Bespoke Etched Championship Belts
A minimum of 6 weeks from artwork sign off is required on all bespoke championship belt orders, subject to production workloads. Etched belts are handmade and therefore the final belt plates may deviate slightly in dimensions and thickness of plates, this is an unavoidable part of the etching process where by the metal is etched away using an acid solution. J.C.Trophies cannot be held responsible for marginal differences due to the handmade nature of these belts and in our opinion this does not detract from their beauty.
Replacements / Out of Stock Items
In the unlikely event that a product is not available, a member of staff will contact you to discuss suitable alternative products. Should the product be out of stock, we will let you know when the next expected delivery date is and establish whether this date will meet your requirements. Should we issue you with a replacement award of lower value, we will reimburse the correct amount directly into your account.
Please write to us or send an email regarding any complaint or general feedback and we will acknowledge this and do our best to rectify the problem as soon as possible. All complaints are confidential. We welcome general feedback as this allows us to improve our service to you. All contact details can be found on our ‘contact us’ page.
All cancellations to be notified in writing. Charges will be made for all work done, or materials purchased in addition to a minimum £25.00 administration charge for each and every cancelled order.
Unless otherwise specified, printing colour, size and position will be at our discretion even on repeat orders. Where Pantone colour matches are requested, a 100% match cannot be guaranteed. We reserve the right to use your logo or advertisement, in our brochure unless otherwise instructed in writing.
The onus is on the customer to ensure the supplier has all the correct details from previous orders.
We reserve the right to alter design, material and product specification of any product without notice.
Any artwork provided at quotation stage is free as long as the product is ordered with www.jctrophies.com. The artwork remains the property of J.C.Trophies Ltd until an order is placed